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Top tips for putting together an agenda for your conference

Jun 11, 2014
Top tips for putting together an agenda for your conference

Are you struggling for ideas on how to put together an agenda for an upcoming conference? You’ll want to make sure it covers everything required, as well as appealing to the relevant audience. We’ve put together our top tips for you to consider:

Think about the purpose

What is the purpose of the conference and what would you like the outcome to be? This needs to be at the forefront of your thinking when you’re planning in the topics of discussion to make sure everything is covered in your agenda. If you’re conveying a key message throughout, you’ll want the delegates to leave with this message in their mind.

Keep it clear and concise

People reading the agenda will want it to be brief. They’ll want to know what’s happening and when. A brief description for each section will normally suffice. On your agenda the start and end time should be made clear so that delegates can plan their travel accordingly. Prompt start? Ask your delegates to arrive 15-30 minutes early; you don’t want to be hanging around waiting for people to turn up.

Include regular refreshment breaks 

In order to ensure your delegates stay mentally fresh throughout the day, regular refreshment breaks are essential, in addition to interesting content and topics of discussion. If your conference is for a full day, an hour’s lunch break in addition to two or three 10-20 minute tea and coffee breaks throughout the day should be enough. At West Park your delegates will be able to stretch their legs and clear their minds in our garden, while enjoying refreshments.

Leave spare time

Although you’ll want your agenda to be as accurate as possible, leaving yourself some spare time is likely to be beneficial. If a discussion is going on longer than planned, you’ll be covered. It’s better for the conference to finish slightly earlier than expected rather than later.

The key for putting together an effective agenda is to keep your audience in mind at all times, and to use it to emphasise the benefits of attending.

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