Privacy and terms of use

Please read this policy carefully as it sets out the terms upon which this website is made available for your use and how we use your personal information. If you have any questions about this policy or do not agree with it, please contact us by email to ContactUs@sanctuary-housing.co.uk or in writing to Sanctuary Group, Chamber Court, Castle Street, Worcester, WR1 3ZQ, before using this website.

We may change this policy from time to time by updating this page. You should check this page regularly to ensure you are happy with any changes. In this policy, “we”, “us” and “Sanctuary” means any of the Sanctuary Group companies.

Contents

  • Conditions of use
  • Intellectual Property
  • Downloading Content
  • Image Capture
  • What information do we collect?
  • What do we do with the information we collect?
  • Direct marketing
  • Email marketing
  • Who do we share this information with?
  • How to get copies of or amend the information we have collected
  • Security
  • Linking
  • Cookies
  • Phishing
  • When you apply for a job
  • Retention of Data

Conditions of Use

We are committed to ensuring that the information contained on this website is accurate and up-to-date. However the information contained on our website is for guidance only and we make no representation or warranty as to its accuracy or completeness.

None of the information contained on this website is intended to form any part of a contract between you and Sanctuary.

Information contained on this website can be subject to change without notice.

We shall not be liable for any direct, indirect, incidental, consequential or cumulative losses or damages arising out of the use or inability to use these pages, any errors, misrepresentations or omissions on the material contained on them.

You agree that the material downloaded or otherwise accessed through the use of our web pages is obtained entirely at your own risk and that you will be entirely responsible for any resulting damage to software or computer systems and/or any resulting loss of data.

Intellectual Property

All copyright, trade marks, design rights, patents and other intellectual property rights (registered and unregistered) in and on this website site shall remain vested in the Sanctuary Group.

Unless clearly indicated to the contrary you may not copy, reproduce, republish, disassemble, decompile, reverse engineer, download, post, broadcast, transmit, make available to the public, or otherwise use the content of this website in any way.

The names, images and logos identifying the Sanctuary and their products and services are subject to copyright, design rights and trade marks of Sanctuary. Nothing contained in these terms shall be construed as conferring any licence or right to use any trade mark, design right or copyright of the Sanctuary.

Downloading Content

You may download or print out individual selections of this website only if explicitly used for your own personal information and not to be publicly reproduced. Permanent copying or storage of whole or part of this website or the information contained in it or the reproduction or incorporation of any part of it in any other work or publication is expressly prohibited.

Image Capture

Images may be captured during events organised and hosted by Sanctuary using film photography, digital photography, video or other medium and may be used on this website, brochures, other publicity material (such as internal and external newsletters), and may be provided to the media for publication in local or national newspapers.

Sanctuary acknowledges its responsibilities in capturing images by photography or other means under the provisions of the following legislation.

The Protection of Children Act 1978: We recognises that it is a criminal offence to take, permit to be taken, distribute, have in one’s possession or publish indecent photographs (including films and other imagery) of children.

The Human Rights Act 1998: We recognise an individual’s rights to privacy as protected by this Act.

The Data Protection Act 1998: We undertake to inform all those whose images may be recorded (or their parents/guardians if under 18 years of age) of the purposes for which the images may be used by us. Sanctuary informs all persons taking part in Sanctuary activities that they may be photographed, filmed, videoed or otherwise captured in image form. Where possible and practical to do so Sanctuary seeks written consent to image capture. Where this is not possible for practical reasons, unless express objections are received, individuals attending a Sanctuary event are deemed to have given their consent by attending or remaining at the event. Any queries or complaints should be raised with the event host in the first instance.

What information do we collect?

Sanctuary covers all companies which fall within the Sanctuary Group. You can find out more information about which companies are in the group at our website. In general, you can visit Sanctuary without giving us any information, and we don’t know who you are. If you are one of our anonymous visitors, please bear in mind that we may still:

  • record the areas of the website which you visit; and
  • collect information about your computer, such as which browser you are using, your network location, the type of connection you are using (e.g. broadband, ADSL etc).

We do this by using Cookies, but we can’t tell who you are.

However, additional services may be available if you register with Sanctuary. In this case, once you register, we will know who you are, your activities on our website and information about your computer may be linked on our systems to you.

The types of information we may request are:

  • contact information - your name, address, postcode and other contact information including email address and telephone/mobile number;
  • general information about you - your personal or professional interests, experiences with our services and your contact preferences;


Some information is required information and you’ll see that indicated by a star (*), but other information is optional and if you don’t want to give it to us, don’t worry. But it will help us to improve our products and services if you do, so we’d be very grateful if you did. We may also retain copies of any correspondence you send us and we will certainly keep details of your registration history with us.

What do we do with the information we collect?

We use this information for all sorts of reasons!

The main reason we use this information is to provide you with services (whether available via the website or offline). We also use the information for:

  • internal record keeping;
  • improving service delivery;
  • answering your queries;
  • contacting you for research and surveys.

We may contact you by e-mail, phone, or mail, unless you have registered with the appropriate Preference Service or opted for us not to do so.

Direct Marketing

We would like to provide you with information about events, services and other information which we think you may find interesting. We may send you such information by mail or telephone unless you have registered with the appropriate Preference Service or have asked us not to.

We don't provide your personal information to other companies for their marketing purposes. However, we may aggregate anonymised information based on your personal information and disclose this to advertisers and other third parties.

If at any time you do not want your information used for direct marketing purposes please contact us by email at ContactUs@sanctuary-housing.co.uk or in writing to Sanctuary Group, Chamber Court, Castle Street, Worcester, WR1 3ZQ.

Email Marketing

We would also like to provide you with the information above by email. However, we appreciate that email “spam” is a problem!

If you have registered with us or have previously asked us for information on our services, we may send you information on our range of our services by email, unless you have asked us not to do so.

If the reason you have given us personal information is to receive email information from us, we will continue to provide this information by email unless you ask us not to do so.

Otherwise, when you provide us with personal information, we will ask you whether or not you are happy for us to send you this kind of information by email.

If you decide at any time that you no longer wish to receive marketing emails from us, please contact us by email at ContactUs@sanctuary-housing.co.uk or in writing to Sanctuary Group, Chamber Court, Castle Street, Worcester, WR1 3ZQ. We will always give you an opportunity to unsubscribe from receiving any marketing from us in each communication we send to you.

Who do we share this information with?

We may share your personal information with companies performing services on our behalf (such as maintenance or courier services) who will only use the information to provide that service. We may also share your personal information with other members of our corporate group, or a purchaser or potential purchaser of our business.

In some circumstances, we may have to disclose your personal information by law, because a court or the police or other law enforcement agency has asked us for it.

How to get copies of or amend the information we have collected

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please contact us by email at ContactUs@sanctuary-housing.co.uk or in writing to Sanctuary Group, Chamber Court, Castle Street, Worcester, WR1 3ZQ.

If you think any information we have about you is incorrect or incomplete, please write or e-mail us as soon as possible. We will correct or update any information as soon as possible.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect on line.

Linking

We may link to other websites which are not within our control. Once you have left our website, we cannot be responsible for the protection and privacy of any information which you provide. You should exercise caution and look at the privacy statement applicable to the website in question.

Cookies

Cookies are files that store information on your hard drive or browser that means that we can recognise that you have visited our websites before. They make it easier for you to maintain your preferences on our websites, and by seeing how you use the websites, we can tailor them around your preferences and measure usability of the websites.

For further information about the cookies used on our websites and how to disable them if you choose to do so, please read our Cookie policy.

Phishing

Phishing is the name given to attempts to steal personal details and financial account details from a website user. “Phishers” use fake or “spoof” emails to lead users to counterfeit websites where the user is tricked into entering their personal details, such as credit card numbers, user names and passwords. WE WILL NEVER SEND EMAILS ASKING YOU FOR SUCH DETAILS AND OUR STAFF WILL NEVER ASK YOU FOR YOUR PASSWORD.

If you do receive such an email or are asked for your password by anyone claiming to work for Sanctuary please forward the email or report the incident by email to ContactUs@sanctuary-housing.co.uk or in writing to Sanctuary Group, Chamber Court, Castle Street, Worcester, WR1 3ZQ.

When you apply for a job

In completing our job application form or submitting your CV to us by email, you will give us personal information about yourself.

Uses of personal data

We will use your personal data only for the purpose of assessing your suitability for employment by us and in any subsequent interviewing process. Copies of the information you submit and any further correspondence will be retained in order to progress your job application and as a record of our employment and fair access processes.

Third party access

When you apply for a job with Sanctuary the application will be processed by the relevant office of Sanctuary at which you are applying to work.

Retention of data

We take all reasonable steps to retain personal information only for as long as we need to process your job application. We may also retain your details after a decision has been reached regarding your suitability for current jobs for vacancies that may become available in the future.

If no longer wish us to store your personal information, please contact us by email at ContactUs@sanctuary-housing.co.uk or in writing to Sanctuary Group, Chamber Court, Castle Street, Worcester, WR1 3ZQ and we will delete it from our database unless we need to continue to hold some details about you after your relationship with us has ended, for example for legal and regulatory purposes.