The blog from West Park - all our latest news and views — articles in the category "Events"

Five tips to plan the perfect leavers’ ball

West Park dining room place settingsThey say your school days are the best days of your life.  What better way to let off all that post exam steam than by having a leavers’ ball to remember. Forget trying to jazz up your school hall, celebrate in style with one of our ball packages, here at West Park.

Have you been given the responsibility to plan the ball? You’ve got the best job! Check out our five tips to help you create a spectacular evening for you and your classmates.

1. Have you got a theme?

A themed party can be a lot of fun, and gives you an opportunity to let your hair down and celebrate the end of school. If you can’t decide on a theme, why not put a list together for your fellow classmates to choose from. Whether it’s red carpet glamour to a night in Vegas, we can help you capture it at West Park.

2. Food and catering

Our menu won’t disappoint your guests and nor will the cost. Starting at just £24.95 per person, you’ll be able to enjoy a three course meal that could include tasty treats like tomato and basil soup with a crusty bread roll, chicken breast with bacon wrapped chipolatas and a lightly roasted jus, and sticky toffee pudding with hot toffee sauce and ice cream. Yum!

Just give us a call to have a chat about your requirements; we’ll be able to put together a menu to suit both your taste buds and your budget.

3. What to wear?

Although the girls usually spend a lot more time than the guys finding the perfect ensemble, having the right outfit is one of the most important things for everybody.

Your theme can play an important part here,  if you’re going for fancy dress do you need a hand in finding the perfect costume? Our events team can help by linking you up with local suppliers.

4. Music

Whether you’re planning on getting groovy to a live band or dancing to the latest tunes from a DJ, there’s plenty of room at West Park for whatever you fancy. A disco is included in the price of some of our packages, and we can help if you’d like details of local bands. 

5. That little extra something

You might want to think about adding a few extra touches to make the celebration extra special. For a lasting reminder of the evening why not consider a photo booth, or a sweet cart for guests to help themselves to? We’re happy to help make your event the best in town.

From the early stages of planning through to the evening, our West Park events team will help you put together a night to remember.

For more information or to book your special night, call us now on 01382 647177, or email enquiries@westpark.co.uk

 

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Five reasons to stay at West Park this festival season

 

Typical Double Bedroom at West ParkIt’s festival season! Have you booked your tickets for T in the Park and Rewind Scotland yet? Or does the fear of sleeping in the middle of a field, showering with freezing cold water and sharing the toilets with other festival goers fill you with dread?

Why not concentrate on the music and come and stay with us? Our overnight accommodation at West Park has everything you need to refresh overnight for the day ahead and enjoy some more great music. Still unsure? Here are five reasons to stay with us this festival season:

1.    Location 

You’re not far away from two of Scotland’s biggest festivals. Staying at West Park, you’ll be 35 miles from Balado for T in the Park and 24 miles away from Rewind Scotland’s, Scone Palace. Our team are always on hand to help you book transport if you need it to get to and from the festival.

West Park is in the leafy west end of Dundee, on the banks of the River Tay, so why not take some time out to relax with friends and explore this beautiful part of the country when the festival has finished.

2.    Costs 

Sometimes paying the extra to camp at a festival can be pricey. You can stay with us for as little as £35 a night; we have discounts for group bookings. With 204 rooms available, you’re sure to be near to each other, no matter how big the group

3.    Comfort 

Why spend the night tossing and turning in your tent? You can get a relaxing night sleep with us at West Park. We have a number of twin, single and double rooms to choose from.

4.    Convenience 

Whether you’re glamping or sleeping in the car, you can’t avoid those early morning treks to the communal toilets and showers. This is something you don’t have to wake up to if you’re staying with us. All our rooms have en-suite bathrooms so you can freshen up in your own time. Your valuables will be safely locked in your room while you’re at the festival, so there’s no need to worry about leaving anything in your tent.

5.    Refreshments

Long queues at expensive food stalls, or trying to keep your drinks and food cool, can be a real pain when you’re camping. For just an extra £8.50 per night, you can enjoy a hearty Scottish breakfast served in our Victorian mansion house – you’ll need all the energy possible to dance all day and night.

Don’t worry if you’re in a rush to get away in the morning, speak to our staff the night before and we’ll arrange for a grab and go breakfast to be available from reception. This takes the stress (and the cost) away from trying to find food while you’re at the festival.

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How to plan a sports team celebration event

A sports dinner setup in the West Park venue. One way to round off the end of your sporting season or to motivate your sports team is to organise a celebration event or awards ceremony.

Whether it’s a black tie night to celebrate winning the local rugby league, a social gathering for your orienteering team or an awards ceremony to recognise your Tae Kwon Do team’s efforts, West Park has the perfect space available.

Advance planning is the key to creating a successful sporting celebration event, so we’ve put together a checklist to make your event a success:

Choose the right venue.

Make sure the venue is suitable for the size of your party and is within your budget. It should be within easy reach for your guests, ideally with parking facilities, or has accommodation on-site or nearby for overnight stays. West Park has a wide variety of venues, suitable for a small intimate dinner or a gala banquet with a DJ or band, on-site parking and disabled facilities. We also offer comfortable accommodation in the summer months.

Check the venue’s facilities.

It’s important that the venue supplies everything you need to make your event run smoothly, including electrical and audio-visual equipment. West Park’s event experts can arrange tailored events with all the equipment and facilities, so you can enjoy your event without any hitches.

Set a date.

Make sure the date you pick doesn’t conflict with any other events in your guests’ calendars.

Price everything up and decide your budget.

You need to know how much you have to spend on the venue, food, transport, entertainment and gifts.

Select the menu.

An exciting menu that offers lots of choice and caters for special diets if necessary will keep your guests happy. At West Park we offer delicious menus sourced from the finest local ingredients and we cater for special dietary requirements.

Send out your invitations.

This could be a simple email, a text, a poster on your clubhouse’s noticeboard or you could even create a Facebook event to remind your guests to save the date.

Organise your seating plan.

This will help everyone know where they should go when they arrive and it tends to make guests feel more comfortable.

Add some fun.

You’ll want the event to be enjoyable, so arrange to have some images on a large screen or a video playing of your sports team’s highlights or achievements. Holding a raffle with donated gifts from local businesses or friends and family is also a popular choice.

You can find out more about holding your next event at West Park on our Sport events page or contact us to discuss your needs.

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Choosing a party venue

An empty champagne bottle with bright party streamers and an empty champagne glass. Choosing a venue for a party can be lots of fun but it can also be quite daunting if you haven’t done it before. Our events team has shared their top tips to help you choose a perfect party venue, whether it’s for ‘a family do’, a school leaver’s prom or a graduation ball. When planning a party ask yourself:

  • Is the venue the right size?

When you start making enquiries about party venues, the provider will be able to tell you how many people their rooms can accommodate. If you’re hosting an intimate family celebration, you’ll want a cosy room that feels comfortably full but if you’re hosting a graduation ball, you need a spacious, room fit for all your fellow students. Be honest with yourself about how many people will attend- your guests will become irritable if there’s not enough room on the dance floor, but conversely, you don’t want a room that is so large it feels impersonal.

  • Can the room be styled or decorated in a chosen theme?

Some venue providers will offer styles or themes as part of a package, and some will let you decorate the venue yourself. If you want to bring in your own balloons, flowers, or streamers, check what the venue provider is happy with and make sure you have time to set up before the start of the party. West Park offers a ‘Celebration’ graduation ball package where the choice is all yours- you can even book your own DJ or band.

  • Does the party venue have a great entrance?

A fabulous entrance will set the tone for the party. Do you want your guests to come in to the events room through a balloon arch or a flower garland or is the entrance to the venue grand enough on its own? Choose a party venue that is adaptable and that makes a statement.

  • Is the location ideal?

Make sure your party venue is located centrally for your guests and is easily accessible. A stunning view or unique architecture will make the party memorable.

  • Is there a party planner that can help you?

A professional party venue will support you by providing an expert events planner. They’ll help you work out all the detail from music to catering and decorations which can really take the head-ache out of party planning for you. You’re looking for excellent service and attention to detail, so make sure the venue staff leave nothing to chance.

If you’re thinking of planning a party or celebration event and you’re looking for the perfect venue, look no further than West Park.

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